Archivists, Curators and Records Managers
Overview
Snapshot
Summary
Archivists, Curators and Records Managers develop, maintain, implement and deliver systems for keeping, updating, accessing and preserving records, files, information, historical documents and artefacts.
Tasks
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evaluating and preserving records for administrative, historical, legal, evidential and other purposes
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preparing record-keeping systems, indexes, guides and procedures for archival research and for the retention and destruction of records
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identifying and classifying specimens and objects, and arranging restoration work
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examining items and arranging examinations to determine condition and authenticity
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designing and revising medical record forms
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managing organisations' central records systems
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analysing the record-keeping needs of organisations, and translating these needs into record management systems
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maintaining computerised and other record management systems and record forms, and advising on their usage
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controlling access to confidential information, and recommending codes of practice and procedures for accessing records
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developing record cataloguing, coding and classification systems, and monitoring their use
Characteristics
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University
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Vocational Education and Training (VET)
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Analytical
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Administrative
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Sedentary
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Light
Outlook
JSA produces employment projections to show where likely future job opportunities may be. The latest data are for the five years from November 2021 to November 2026. Over this period, the number of workers in this occupation is likely to remain stable.
Source: Jobs and Skills Australia Employment Projections to 2026.
Notes: The number employed includes people who work in this occupation as their main job. People who work in more than one job are counted against the occupation they work the most hours in.
Employment projections figures are rounded to the nearest 100. Calculations based on these rounded figures may result in differences to the numbers that are displayed on this page. Employment projections data (including occupations) can be downloaded from the Employment Projections page.
Number of Workers
Year | Employment |
---|---|
2011 | 4,100 |
2012 | 6,600 |
2013 | 9,100 |
2014 | 7,600 |
2015 | 5,100 |
2016 | 6,500 |
2017 | 8,000 |
2018 | 7,700 |
2019 | 10,700 |
2020 | 5,300 |
2021 | 6,000 |
2026 | 6,100 |
Source: ABS Labour Force Survey, ABS seasonally adjusted data to November 2021 and Jobs and Skills Australia Employment Projections to 2026.
Earnings and hours
Working arrangements
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Around 69% of people employed as Archivists, Curators and Records Managers work full-time hours, in all their jobs combined. This is 3 percentage points above the all jobs average (66%).
Full-time workers work an average of 41 hours per week in their main job. This is similar to the all jobs average (44 hours per week).
Median full-time earnings are $1,902 per week, this is much higher than the all jobs median ($1,593):
- 3 in 4 workers earn more than $1,604
- 1 in 4 earn more than $2,177
Median hourly earnings are $50, this is more than the all jobs median ($41 per hour).
Sources: Full-time share and full-time hours: ABS, 2016 Census, customised report. Compared to the all jobs average. Full-time median earnings and median hourly earnings: ABS, Survey of Employee Earnings and Hours, May 2021. Compared to all jobs median.
Weekly Earnings (Before Tax)
Earnings | Archivists, Curators and Records Managers | All Jobs Average |
---|---|---|
Full-Time Earnings | 1,902 | 1,593 |
Total Earnings | 0 | 0 |
Source: Based on ABS Survey of Employee Earnings and Hours, May 2021, Customised Report. Median weekly total cash earnings for full-time non-managerial employees paid at the adult rate. Earnings are before tax and include amounts salary sacrificed. Earnings can vary greatly depending on the skills and experience of the worker and the demands of the role. These figures should be used as a guide only, not to determine a wage rate.
Industries
Main industries
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Archivists, Curators and Records Managers work in industries like:
- Arts and recreation services
- Public administration and safety
- Health care and social assistance
- Education and training.
Source: ABS Labour Force Survey, annual average 2021.
Regions
Employment across Australia
NSW
VIC
QLD
SA
WA
TAS
NT
ACT
Employment by State and Territory (% Share)
State | Archivists, Curators and Records Managers | All Jobs Average |
---|---|---|
NSW | 26.8 | 31.6 |
VIC | 30.5 | 25.6 |
QLD | 13.7 | 20.0 |
SA | 7.1 | 7.0 |
WA | 11.2 | 10.8 |
TAS | 2.2 | 2.0 |
NT | 1.5 | 1.0 |
ACT | 7.0 | 1.9 |
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The Australian Capital Territory and Victoria have a large share of employment relative to their population size.
Source: Based on ABS Census 2016, Customised Report. Share of workers across Australian states, territories and regions, in this job compared to the all jobs average.
Worker profile
Age and gender
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The median age of Archivists, Curators and Records Managers is 46 years. This is higher than the all jobs average of 40 years.
A large share of workers are aged 45 to 54 years.
Females make up 71% of the workforce. This is 23 percentage points above the all jobs average of 48%.
Source: Based on ABS Census 2016, Customised Report. Age profile and gender share compared to the all jobs average.
Age Profile (% Share)
Age Bracket | Archivists, Curators and Records Managers | All Jobs Average |
---|---|---|
15-19 | 0.5 | 5.0 |
20-24 | 3.1 | 9.3 |
25-34 | 18.5 | 22.9 |
35-44 | 25.0 | 22.0 |
45-54 | 26.1 | 21.6 |
55-59 | 12.3 | 9.0 |
60-64 | 8.4 | 6.0 |
65 and Over | 6.1 | 4.2 |
Median Age | 46 | 40 |
Source: Based on ABS Census 2016, Customised Report. Age profile of workers in this job compared to the all jobs average.
Employment Pathways
Education, training and experience
A bachelor or postgraduate degree in a relevant field is usually needed to work as an Archivist, Curator or Records Manager. Some workers have a Vocational Education and Training (VET) qualification.
Visit
- Course Seeker to search and compare higher education courses.
- ComparED to compare undergraduate and postgraduate student experiences and outcomes.
- My Skills to compare Vocational Education and Training (VET) courses, providers and student outcomes.
Highest Level of Education (% Share)
Type of Qualification | Archivists, Curators and Records Managers | All Jobs Average |
---|---|---|
Post Graduate/Graduate Diploma or Graduate Certificate | 32.1 | 10.1 |
Bachelor degree | 33.1 | 21.8 |
Advanced Diploma/Diploma | 12.3 | 11.6 |
Certificate III/IV | 7.3 | 21.1 |
Year 12 | 9.9 | 18.1 |
Year 11 | 2.0 | 4.8 |
Year 10 and below | 3.4 | 12.5 |
Source: ABS Census 2016, Customised Report. Highest qualification completed by workers in this job (in any field of study). Qualifications needed by new workers might be different from the qualifications of workers already in the job.
Skills and Knowledge
Employers look for Archivists, Curators and Records Managers who have strong attention to detail, can communicate clearly with a wide variety of people and who can work well in a team.
Skills
Skills can be improved through training or experience.
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57%
Reading comprehensionReading work related information.
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55%
Active listeningListening to others, not interrupting, and asking good questions.
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55%
WritingWriting things for co-workers or customers.
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54%
Critical thinkingThinking about the pros and cons of different ways to solve a problem.
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54%
SpeakingTalking to others.
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46%
Complex problem solvingNoticing a problem and figuring out the best way to solve it.
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45%
Active learningBeing able to use what you have learnt to solve problems now and again in the future.
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45%
Judgment and decision makingFiguring out the pros and cons of different options and choosing the best one.
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45%
Coordination with othersBeing adaptable and coordinating work with other people.
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45%
InstructingTeaching people how to do something.
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45%
Learning strategiesFiguring out the best way to teach or learn something new.
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45%
Management of personnel resourcesMotivating, developing, and directing people as they work, and choosing the best people for the job.
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45%
MonitoringKeeping track of how well work is progressing so you can make changes or improvements.
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43%
Serving othersLooking for ways to help people.
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43%
Social perceptivenessUnderstanding why people react the way they do.
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43%
Systems analysisFiguring out how a system should work and how changes in conditions, operations, and the environment will affect it.
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43%
Time managementManaging your own and other peoples' time to get work done.
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39%
PersuasionTalking people into changing their minds or their behaviour.
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37%
NegotiationBringing people together and trying to sort out their differences.
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36%
Systems evaluationMeasuring how well a system is working and how to improve it.
Knowledge
These are important topics, subjects or knowledge areas.
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73%
ClericalWord processing, managing files and records, stenography and transcription, designing forms, and other office work.
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72%
History and archeologyEvents of the past, their causes, how we learn about them, and how they influence the way we live today.
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69%
English languageEnglish language including the meaning and spelling of words, rules of composition, and grammar.
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68%
Customer and personal serviceUnderstanding customer needs, providing good quality service, and measuring customer satisfaction.
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63%
Computers and electronicsCircuit boards, processors, chips, electronic equipment, and computer hardware and software, including applications and programming.
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62%
Administration and managementBusiness principles involved in strategic planning, leadership, and coordinating people and resources.
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57%
Education and trainingCurriculum and training design, teaching and instruction for individuals and groups, and the measurement of training effects.
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51%
Law and governmentHow our laws and courts work. Government rules and regulations, and the political system.
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48%
Sociology and anthropologyGroup behaviour and dynamics, societal trends and influences, human migrations, ethnicity, cultures and their history and origins.
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47%
Communications and mediaMedia production, communication, and dissemination. Includes written, spoken, and visual media.
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46%
Personnel and human resourcesRecruiting and training people, managing pay and other entitlements (like sick leave), and negotiating pay and conditions.
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42%
GeographyDescribing land, sea, and air, including their physical characteristics, locations, how they work together, and the location of plant, animal, and human life.
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38%
Public safety and securityUse of equipment, rules and ideas to protect people, data, property, and institutions.
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37%
Foreign languageForeign (non-English) language including the meaning and spelling of words, rules of composition and grammar, and pronunciation.
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36%
Philosophy and theologyPhilosophical systems and religions, including their basic principles, values, ethics, ways of thinking, customs, practices, and impact on society.
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34%
MathematicsArithmetic, algebra, geometry, calculus, or statistics.
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29%
ChemistryChemical composition, structure, and properties. How chemicals are made, used, mixed, and can change.
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27%
PsychologyHuman behaviour; differences in ability, personality, and interests; learning and motivation; research methods; assessing and treating disorders.
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27%
Fine artsCompose, produce, and perform works of music, dance, visual arts, drama, and sculpture.
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21%
Economics and accountingEconomics and accounting, the financial markets, banking and checking and reporting of financial data.
Abilities
Workers use these physical and mental abilities..
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59%
Near visionSee details that are up-close (within a few feet).
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59%
Written comprehensionRead and understand written information.
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57%
CategorisingCome up with different ways of grouping things.
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57%
Oral comprehensionListen to and understand what people say.
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57%
Written expressionWrite in a way that people can understand.
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57%
Oral expressionCommunicate by speaking.
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54%
Sorting or orderingOrder or arrange things in a pattern or sequence (e.g., numbers, letters, words, pictures, mathematical operations).
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50%
Deductive reasoningUse general rules to find answers or solve problems logically.
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46%
Inductive reasoningUse lots of detailed information to come up with answers or make general rules.
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46%
BrainstormingCome up with a number of ideas about a topic, even if the ideas aren't very good.
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45%
Problem spottingNotice when something is wrong or is likely to go wrong, even if you can't solve the problem.
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43%
Speech claritySpeak clearly so others can understand you.
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43%
OriginalityCome up with unusual or clever ideas, or creative ways to solve a problem.
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41%
Speech recognitionIdentify and understand the speech of another person.
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41%
Far visionSee details that are far away.
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39%
Selective attentionPay attention to something without being distracted.
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39%
Colour discriminationNotice differences between colours, including shades of colour and brightness.
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34%
Finger dexterityPut together small parts with your fingers.
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34%
Working with numbersAdd, subtract, multiply, or divide.
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32%
Perceptual speedUse your eyes to quickly compare groups of letters, numbers, pictures, or other things.
Activities
These are kinds of activities workers regularly do in this job.
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79%
Communicating with the publicGiving information to the public, business or government by telephone, in writing, or in person.
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78%
Keeping your knowledge up-to-dateKeeping up-to-date with technology and new ideas.
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78%
Planning and prioritising workDeciding on goals and putting together a detailed plan to get the work done.
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75%
Researching and investigatingLooking for, getting and understanding different kinds of information.
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74%
Communicating within a teamGiving information to co-workers by telephone, in writing, or in person.
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71%
Building good relationshipsBuilding good working relationships and keeping them over time.
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70%
Documenting or recording informationEntering, transcribing, recording, storing, or maintaining information in written or electronic/magnetic form.
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68%
Working with the publicGreeting or serving customers, clients or guests, and public speaking or performing.
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67%
Guiding and directing staffGuiding and directing staff, including setting and monitoring performance standards.
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67%
Collecting and organising informationCompiling, coding, categorizing, calculating, tabulating, auditing, or checking information or data.
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67%
Looking for changes over timeComparing objects, actions, or events. Looking for differences between them or changes over time.
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65%
Making decisions and solving problemsUsing information to work out the best solution and solve problems.
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64%
Assessing and evaluating thingsWorking out the value, importance, or quality of things, services or people.
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63%
Coordinating the work of a teamGetting members of a group to work together to finish a task.
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63%
Providing office supportDoing day-to-day office work such as filing and processing paperwork.
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62%
Coming up with systems and processesDeciding on goals and figuring out what you need to do to achieve them.
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60%
Explaining things to peopleHelping people to understand and use information.
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57%
Training and teaching othersUnderstanding the needs of others, developing training programs, and teaching or instructing.
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54%
Making sense of information and ideasLooking at, working with, and understanding data or information.
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52%
Working with computersUsing computers to program, write software, set up functions, enter data, or process information.
Interests and demands
Learn about the daily activities, and physical and social demands faced by workers. Explore the values and work styles that workers rate as most important.
Interests
Interests are the style or type of work we prefer to do. All interest areas are shown below.
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95%
AdministrativeFollowing set procedures and routines. Working with numbers and details more than with ideas, usually following rules.
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76%
AnalyticalIdeas and thinking. Searching for facts and figuring out problems in your head.
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48%
HelpingWorking with people. Helping or providing service to others.
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43%
PracticalPractical, hands-on work. Often with plants and animals, or materials like wood, tools, and machinery.
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33%
EnterprisingStarting up and carrying out projects. Leading people and making many decisions. Sometimes require risk taking and often deal with business.
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24%
CreativeWorking with forms, designs and patterns. Often need self-expression and can be done without following rules.
Values
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71%
IndependenceWork alone and make decisions. Workers are able to try out their own ideas, make decisions on their own, and work with little or no supervision.
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67%
AchievementResults oriented. Workers are able to use their strongest abilities, giving them a feeling of accomplishment.
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62%
RecognitionAdvancement and the potential to lead. Workers are recognised for the work that they do, they may give directions and instructions to others, and they are looked up to in their company and their community.
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62%
RelationshipsServe and work with others. Workers usually get along well with each other, do things to help other people, and are rarely pressured to do things that go against their sense of right and wrong.
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50%
Working conditionsJob security and good working conditions. There is usually a steady flow of interesting work, and the pay and conditions are generally good.
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43%
SupportSupportive management that stands behind employees. Workers are treated fairly by their company, they are supported by management, and have supervisors who train them well.
Demands
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99%
Indoors, heat controlledWork indoors with access to heating or cooling.
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97%
Electronic mailUse electronic mail.
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95%
Face-to-face discussionsTalk with people face-to-face.
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91%
TelephoneTalk on the telephone.
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88%
Freedom to make decisionsHave freedom to make decision on your own.
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84%
Being exact or accurateBe very exact or highly accurate.
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82%
Unstructured workHave freedom to decide on tasks, priorities, and goals.
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81%
Spend time sittingSpend time sitting at work.
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78%
Contact with the publicWork with customers or the public.
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78%
Letters and memosWrite letters and memos.
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72%
Contact with peopleHave contact with people by telephone, face-to-face, or any other way.
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68%
TeamworkWork with people in a group or team.
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64%
Impact of decisionsMake decisions that have a large impact on other people.
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61%
Repeating same tasksRepeat the same tasks or activities (e.g., key entry) over and over, without stopping.
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58%
Frequent decision makingFrequently make decisions that impact other people.
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58%
Exposure to contaminantsBe exposed to pollutants, gases, dust or odours.
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54%
Physically close to peopleWork physically close to other people.
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54%
Time pressureWork to strict deadlines.
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53%
Lead or coordinate a teamLead others to do work activities.
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53%
Responsible for outcomesTake responsibility for the results of other people's work.
O*NET is a trademark of the U.S. Department of Labor, Employment and Training Administration.
The skills and importance ratings on this page are derived from the US Department of Labor O*NET Database Version 21.2, 25-4011.00 - Archivists.
Links and downloads
Research and reports
The Skills Priority List provides a current labour market rating and a future demand rating for nearly 800 occupations nationally. Current labour market ratings are available for occupations at a state and territory level.
Downloads
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Occupation profiles data are available for download.
The Employment Projections are available for download.