Legal Secretaries

ANZSCO ID 521212

Overview

Snapshot

Employed
9,100
Future Growth
N/A
Weekly Earnings
N/A
Full-Time Share
62%
Female Share
99%
Average age
41

Summary

Legal Secretaries perform secretarial, clerical and other administrative tasks in support of Legal Professionals, applying knowledge of legal terminology, procedures and documents.

Tasks

  • Liaises with other staff to arrange meetings, and to gain and provide information.

  • Prepares reports, briefing notes and correspondence, and proofreads work for typographical and grammatical errors.

  • Maintains diaries and makes travel arrangements.

  • Processes incoming and outgoing mail, filing correspondence and maintains records.

  • Answers telephone calls, responds to inquiries and redirects callers.

  • Takes and transcribes dictation of letters and other documents.

  • Greets visitors, ascertains nature of business and directs visitors to appropriate personal.

  • May implement management decisions and maintain records of meetings.

Characteristics

Job Type
Clerical And Administrative Workers
Skill Level
High skill
ANZSCO Occupation group
Unemployment Rate
n/a
Industries
Pathway(s)
  • Vocational Education and Training (VET)
  • Informal or on-the-job
Interests
  • Administrative
  • Enterprising
Physical Demand
  • Sedentary

Outlook

Employment Outlook

JSA produces employment projections to show where likely future job opportunities may be. Employment projections data are only produced for occupations at the broad four digit Australian and New Zealand Standard Classification of Occupations (ANZSCO) level. While data are not available for this occupation, projections data are available for the parent occupation, Secretaries, under the outlook section.


Earnings and hours

Working arrangements

  • Around 62% of people employed as Legal Secretaries work full-time hours, in all their jobs combined. This is 4 percentage points below the all jobs average (66%).

    Full-time workers work an average of 39 hours per week in their main job. This is 5 hours less than the all jobs average (44 hours per week).

    Sources:Full-time share and full-time hours: ABS, 2016 Census, customised report. Compared to the all jobs average.


Industries

Main industries

1
Professional, Scientific and Technical Services
93.9%
2
Public Administration and Safety
2.1%
3
Financial and Insurance Services
0.8%
4
Administrative and Support Services
0.5%
5
Other industries
2.4%

Regions

Employment across Australia

NSW

42.6% All occupations: 31.6%

VIC

19.2% All occupations: 25.6%

QLD

21.1% All occupations: 20.0%

SA

6.2% All occupations: 7.0%

WA

7.5% All occupations: 10.8%

TAS

1.8% All occupations: 2.0%

NT

0.5% All occupations: 1.0%

ACT

1.0% All occupations: 1.9%

Employment by State and Territory (% Share)

State Legal Secretaries All Jobs Average
NSW 42.6 31.6
VIC 19.2 25.6
QLD 21.1 20.0
SA 6.2 7.0
WA 7.5 10.8
TAS 1.8 2.0
NT 0.5 1.0
ACT 1.0 1.9



Worker profile

Age and gender

Age In Years
41
All Jobs Average is 40
Female Share
99%
All Jobs Average is 48%
  • The median age of Legal Secretaries is 41 years. This is similar to the all jobs average of 40 years.

    A large share of workers are aged 25 to 34 years.

    Females make up 99% of the workforce. This is 51 percentage points above the all jobs average of 48%.

    Source: Based on ABS Census 2016, Customised Report. Age profile and gender share compared to the all jobs average.

Age Profile (% Share)

Source: Based on ABS Census 2016, Customised Report. Age profile of workers in this job compared to the all jobs average.
Age Bracket Legal Secretaries All Jobs Average
15-19 1.6 5.0
20-24 11.6 9.3
25-34 22.7 22.9
35-44 22.3 22.0
45-54 22.6 21.6
55-59 9.2 9.0
60-64 6.7 6.0
65 and Over 3.4 4.2
Median Age 41 40

Source: Based on ABS Census 2016, Customised Report. Age profile of workers in this job compared to the all jobs average.


Employment Pathways

Education, training and experience

Formal qualifications are not essential to work as a Legal Secretary. Although some workers have a certificate III, IV or diploma in legal services or secretarial and clerical studies.

Visit

  • My Skills to compare Vocational Education and Training (VET) courses, providers and student outcomes.
  • AAPathways website to explore Business Services VET training pathways.

Highest Level of Education (% Share)

Source: ABS Census 2016, Customised Report. Highest qualification completed by workers in this job (in any field of study). Qualifications needed by new workers might be different from the qualifications of workers already in the job.
Type of Qualification Legal Secretaries All Jobs Average
Post Graduate/Graduate Diploma or Graduate Certificate 3.3 10.1
Bachelor degree 8.9 21.8
Advanced Diploma/Diploma 18.0 11.6
Certificate III/IV 15.2 21.1
Year 12 31.0 18.1
Year 11 7.9 4.8
Year 10 and below 15.8 12.5

Source: ABS Census 2016, Customised Report. Highest qualification completed by workers in this job (in any field of study). Qualifications needed by new workers might be different from the qualifications of workers already in the job.


Skills and Knowledge

Employers look for Secretaries who have good people skills, are reliable, trustworthy and responsible, with sound computer skills.

Skills

Skills can be improved through training or experience.

  • 59%

    Reading comprehension

    Reading work related information.

  • 55%

    Writing

    Writing things for co-workers or customers.

  • 54%

    Active listening

    Listening to others, not interrupting, and asking good questions.

  • 48%

    Critical thinking

    Thinking about the pros and cons of different ways to solve a problem.

  • 48%

    Speaking

    Talking to others.

  • 41%

    Serving others

    Looking for ways to help people.

  • 41%

    Social perceptiveness

    Understanding why people react the way they do.

  • 39%

    Monitoring

    Keeping track of how well work is progressing so you can make changes or improvements.

  • 39%

    Time management

    Managing your own and other peoples' time to get work done.

  • 39%

    Active learning

    Being able to use what you have learnt to solve problems now and again in the future.

  • 37%

    Judgment and decision making

    Figuring out the pros and cons of different options and choosing the best one.

  • 37%

    Complex problem solving

    Noticing a problem and figuring out the best way to solve it.

  • 36%

    Coordination with others

    Being adaptable and coordinating work with other people.

  • 34%

    Mathematics

    Using maths to solve problems.

  • 32%

    Persuasion

    Talking people into changing their minds or their behaviour.

  • 30%

    Learning strategies

    Figuring out the best way to teach or learn something new.

  • 30%

    Systems analysis

    Figuring out how a system should work and how changes in conditions, operations, and the environment will affect it.

  • 29%

    Negotiation

    Bringing people together and trying to sort out their differences.

  • 21%

    Management of personnel resources

    Motivating, developing, and directing people as they work, and choosing the best people for the job.

  • 21%

    Quality control analysis

    Doing tests and checking products, services, or processes to make sure they are working properly.


Knowledge

These are important topics, subjects or knowledge areas.

  • 88%

    Clerical

    Word processing, managing files and records, stenography and transcription, designing forms, and other office work.

  • 64%

    English language

    English language including the meaning and spelling of words, rules of composition, and grammar.

  • 59%

    Computers and electronics

    Circuit boards, processors, chips, electronic equipment, and computer hardware and software, including applications and programming.

  • 57%

    Law and government

    How our laws and courts work. Government rules and regulations, and the political system.

  • 57%

    Customer and personal service

    Understanding customer needs, providing good quality service, and measuring customer satisfaction.

  • 44%

    Administration and management

    Business principles involved in strategic planning, leadership, and coordinating people and resources.

  • 34%

    Mathematics

    Arithmetic, algebra, geometry, calculus, or statistics.

  • 22%

    Economics and accounting

    Economics and accounting, the financial markets, banking and checking and reporting of financial data.

  • 21%

    Communications and media

    Media production, communication, and dissemination. Includes written, spoken, and visual media.

  • 20%

    Education and training

    Curriculum and training design, teaching and instruction for individuals and groups, and the measurement of training effects.

  • 19%

    Personnel and human resources

    Recruiting and training people, managing pay and other entitlements (like sick leave), and negotiating pay and conditions.

  • 16%

    Psychology

    Human behaviour; differences in ability, personality, and interests; learning and motivation; research methods; assessing and treating disorders.

  • 16%

    Telecommunications

    Transmission, broadcasting, switching, control, and operation of telecommunications systems.

  • 15%

    Public safety and security

    Use of equipment, rules and ideas to protect people, data, property, and institutions.

  • 14%

    Transportation

    Moving people or goods by air, rail, sea, or road.

  • 13%

    Geography

    Describing land, sea, and air, including their physical characteristics, locations, how they work together, and the location of plant, animal, and human life.

  • 13%

    Medicine and dentistry

    Diagnose and treat human injuries, diseases, and deformities, including preventive health-care measures.

  • 12%

    Foreign language

    Foreign (non-English) language including the meaning and spelling of words, rules of composition and grammar, and pronunciation.

  • 11%

    Sales and marketing

    Showing, promoting, and selling including marketing strategy, product demonstration, sales techniques, and sales control systems.

  • 9%

    Mechanical

    Machines and tools, including their designs, uses, repair, and maintenance.


Abilities

Workers use these physical and mental abilities..

  • 66%

    Near vision

    See details that are up-close (within a few feet).

  • 55%

    Oral comprehension

    Listen to and understand what people say.

  • 55%

    Oral expression

    Communicate by speaking.

  • 55%

    Written comprehension

    Read and understand written information.

  • 54%

    Speech recognition

    Identify and understand the speech of another person.

  • 54%

    Written expression

    Write in a way that people can understand.

  • 48%

    Deductive reasoning

    Use general rules to find answers or solve problems logically.

  • 45%

    Sorting or ordering

    Order or arrange things in a pattern or sequence (e.g., numbers, letters, words, pictures, mathematical operations).

  • 45%

    Speech clarity

    Speak clearly so others can understand you.

  • 45%

    Categorising

    Come up with different ways of grouping things.

  • 43%

    Problem spotting

    Notice when something is wrong or is likely to go wrong, even if you can't solve the problem.

  • 41%

    Inductive reasoning

    Use lots of detailed information to come up with answers or make general rules.

  • 41%

    Brainstorming

    Come up with a number of ideas about a topic, even if the ideas aren't very good.

  • 36%

    Far vision

    See details that are far away.

  • 34%

    Originality

    Come up with unusual or clever ideas, or creative ways to solve a problem.

  • 34%

    Perceptual speed

    Use your eyes to quickly compare groups of letters, numbers, pictures, or other things.

  • 32%

    Selective attention

    Pay attention to something without being distracted.

  • 32%

    Flexibility of closure

    See a pattern (a figure, object, word, or sound) hidden in other distracting material.

  • 29%

    Finger dexterity

    Put together small parts with your fingers.

  • 25%

    Mathematics

    Choose the right maths method or formula to solve a problem.


Activities

These are kinds of activities workers regularly do in this job.

  • 78%

    Planning and prioritising work

    Deciding on goals and putting together a detailed plan to get the work done.

  • 68%

    Building good relationships

    Building good working relationships and keeping them over time.

  • 66%

    Keeping your knowledge up-to-date

    Keeping up-to-date with technology and new ideas.

  • 65%

    Documenting or recording information

    Entering, transcribing, recording, storing, or maintaining information in written or electronic/magnetic form.

  • 60%

    Providing office support

    Doing day-to-day office work such as filing and processing paperwork.

  • 60%

    Collecting and organising information

    Compiling, coding, categorizing, calculating, tabulating, auditing, or checking information or data.

  • 58%

    Researching and investigating

    Looking for, getting and understanding different kinds of information.

  • 58%

    Communicating within a team

    Giving information to co-workers by telephone, in writing, or in person.

  • 53%

    Working with computers

    Using computers to program, write software, set up functions, enter data, or process information.

  • 53%

    Looking for changes over time

    Comparing objects, actions, or events. Looking for differences between them or changes over time.

  • 52%

    Checking compliance with standards

    Deciding whether events or processes comply with laws, regulations, or standards.

  • 52%

    Communicating with the public

    Giving information to the public, business or government by telephone, in writing, or in person.

  • 48%

    Scheduling work and activities

    Working out the timing of events, programs, and activities, as well as the work of others.

  • 48%

    Making sense of information and ideas

    Looking at, working with, and understanding data or information.

  • 47%

    Making decisions and solving problems

    Using information to work out the best solution and solve problems.

  • 43%

    Monitoring people, processes and things

    Checking objects, actions, or events, and keeping an eye out for problems.

  • 42%

    Thinking creatively

    Using your own ideas for developing, designing, or creating something new.

  • 39%

    Working with the public

    Greeting or serving customers, clients or guests, and public speaking or performing.

  • 39%

    Coordinating the work of a team

    Getting members of a group to work together to finish a task.

  • 37%

    Helping and caring for others

    Providing personal assistance, medical attention, or emotional support.


Interests and demands

Learn about the daily activities, and physical and social demands faced by workers. Explore the values and work styles that workers rate as most important.

Interests

Interests are the style or type of work we prefer to do. All interest areas are shown below.

  • 100%

    Administrative

    Following set procedures and routines. Working with numbers and details more than with ideas, usually following rules.

  • 62%

    Enterprising

    Starting up and carrying out projects. Leading people and making many decisions. Sometimes require risk taking and often deal with business.

  • 33%

    Helping

    Working with people. Helping or providing service to others.

  • 33%

    Practical

    Practical, hands-on work. Often with plants and animals, or materials like wood, tools, and machinery.

  • 29%

    Analytical

    Ideas and thinking. Searching for facts and figuring out problems in your head.

  • 14%

    Creative

    Working with forms, designs and patterns. Often need self-expression and can be done without following rules.


Values

Work values are important to a person’s feeling of satisfaction. All six values are shown below.
  • 71%

    Relationships

    Serve and work with others. Workers usually get along well with each other, do things to help other people, and are rarely pressured to do things that go against their sense of right and wrong.

  • 71%

    Support

    Supportive management that stands behind employees. Workers are treated fairly by their company, they are supported by management, and have supervisors who train them well.

  • 48%

    Working conditions

    Job security and good working conditions. There is usually a steady flow of interesting work, and the pay and conditions are generally good.

  • 43%

    Achievement

    Results oriented. Workers are able to use their strongest abilities, giving them a feeling of accomplishment.

  • 43%

    Independence

    Work alone and make decisions. Workers are able to try out their own ideas, make decisions on their own, and work with little or no supervision.

  • 43%

    Recognition

    Advancement and the potential to lead. Workers are recognised for the work that they do, they may give directions and instructions to others, and they are looked up to in their company and their community.


Demands

The physical and social demands that workers face most often are shown below:
  • 100%

    Electronic mail

    Use electronic mail.

  • 99%

    Telephone

    Talk on the telephone.

  • 98%

    Indoors, heat controlled

    Work indoors with access to heating or cooling.

  • 95%

    Letters and memos

    Write letters and memos.

  • 94%

    Face-to-face discussions

    Talk with people face-to-face.

  • 92%

    Contact with people

    Have contact with people by telephone, face-to-face, or any other way.

  • 89%

    Spend time sitting

    Spend time sitting at work.

  • 89%

    Being exact or accurate

    Be very exact or highly accurate.

  • 88%

    Time pressure

    Work to strict deadlines.

  • 83%

    Repeating same tasks

    Repeat the same tasks or activities (e.g., key entry) over and over, without stopping.

  • 81%

    Unstructured work

    Have freedom to decide on tasks, priorities, and goals.

  • 75%

    Contact with the public

    Work with customers or the public.

  • 73%

    Making repetitive motions

    Spend time making repetitive motions.

  • 71%

    Teamwork

    Work with people in a group or team.

  • 67%

    Impact of decisions

    Make decisions that have a large impact on other people.

  • 65%

    Freedom to make decisions

    Have freedom to make decision on your own.

  • 62%

    Frequent decision making

    Frequently make decisions that impact other people.

  • 60%

    Using your hands to handle, control, or feel

    Spend time using your hands to handle, control, or feel objects, tools or controls.

  • 58%

    Consequence of error

    Work where mistakes have serious consequences.

  • 56%

    Physically close to people

    Work physically close to other people.

Occupational Information Network
O*NET is a trademark of the U.S. Department of Labor, Employment and Training Administration.
The skills and importance ratings on this page are derived from the US Department of Labor O*NET Database Version 21.2, 43-6012.00 - Legal Secretaries.


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