Legal Secretaries
Overview
Snapshot
Summary
Legal Secretaries perform secretarial, clerical and other administrative tasks in support of Legal Professionals, applying knowledge of legal terminology, procedures and documents.
Tasks
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Liaises with other staff to arrange meetings, and to gain and provide information.
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Prepares reports, briefing notes and correspondence, and proofreads work for typographical and grammatical errors.
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Maintains diaries and makes travel arrangements.
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Processes incoming and outgoing mail, filing correspondence and maintains records.
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Answers telephone calls, responds to inquiries and redirects callers.
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Takes and transcribes dictation of letters and other documents.
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Greets visitors, ascertains nature of business and directs visitors to appropriate personal.
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May implement management decisions and maintain records of meetings.
Characteristics
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Vocational Education and Training (VET)
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Informal or on-the-job
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Administrative
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Enterprising
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Sedentary
Outlook
JSA produces employment projections to show where likely future job opportunities may be. Employment projections data are only produced for occupations at the broad four digit Australian and New Zealand Standard Classification of Occupations (ANZSCO) level. While data are not available for this occupation, projections data are available for the parent occupation, Secretaries, under the outlook section.
Earnings and hours
Working arrangements
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Around 62% of people employed as Legal Secretaries work full-time hours, in all their jobs combined. This is 4 percentage points below the all jobs average (66%).
Full-time workers work an average of 39 hours per week in their main job. This is 5 hours less than the all jobs average (44 hours per week).
Sources:Full-time share and full-time hours: ABS, 2016 Census, customised report. Compared to the all jobs average.
Industries
Main industries
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Most Legal Secretaries work in the Professional, scientific and technical services industry.
Source: Based on ABS Census 2016, Customised Report.
Regions
Employment across Australia
NSW
VIC
QLD
SA
WA
TAS
NT
ACT
Employment by State and Territory (% Share)
State | Legal Secretaries | All Jobs Average |
---|---|---|
NSW | 42.6 | 31.6 |
VIC | 19.2 | 25.6 |
QLD | 21.1 | 20.0 |
SA | 6.2 | 7.0 |
WA | 7.5 | 10.8 |
TAS | 1.8 | 2.0 |
NT | 0.5 | 1.0 |
ACT | 1.0 | 1.9 |
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Around 64% of Legal Secretaries live in capital cities, compared with the all jobs average of 62%.
New South Wales has a large share of employment relative to its population size.
The regions with the largest share of workers are:
- Sydney - Sutherland
- Sydney - Inner South West
- Sydney - Outer West and Blue Mountains
- Perth - North West
- Gold Coast.
Source: Based on ABS Census 2016, Customised Report. Share of workers across Australian states, territories and regions, in this job compared to the all jobs average.
Worker profile
Age and gender
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The median age of Legal Secretaries is 41 years. This is similar to the all jobs average of 40 years.
A large share of workers are aged 25 to 34 years.
Females make up 99% of the workforce. This is 51 percentage points above the all jobs average of 48%.
Source: Based on ABS Census 2016, Customised Report. Age profile and gender share compared to the all jobs average.
Age Profile (% Share)
Age Bracket | Legal Secretaries | All Jobs Average |
---|---|---|
15-19 | 1.6 | 5.0 |
20-24 | 11.6 | 9.3 |
25-34 | 22.7 | 22.9 |
35-44 | 22.3 | 22.0 |
45-54 | 22.6 | 21.6 |
55-59 | 9.2 | 9.0 |
60-64 | 6.7 | 6.0 |
65 and Over | 3.4 | 4.2 |
Median Age | 41 | 40 |
Source: Based on ABS Census 2016, Customised Report. Age profile of workers in this job compared to the all jobs average.
Employment Pathways
Education, training and experience
Formal qualifications are not essential to work as a Legal Secretary. Although some workers have a certificate III, IV or diploma in legal services or secretarial and clerical studies.
Visit
- My Skills to compare Vocational Education and Training (VET) courses, providers and student outcomes.
- AAPathways website to explore Business Services VET training pathways.
Highest Level of Education (% Share)
Type of Qualification | Legal Secretaries | All Jobs Average |
---|---|---|
Post Graduate/Graduate Diploma or Graduate Certificate | 3.3 | 10.1 |
Bachelor degree | 8.9 | 21.8 |
Advanced Diploma/Diploma | 18.0 | 11.6 |
Certificate III/IV | 15.2 | 21.1 |
Year 12 | 31.0 | 18.1 |
Year 11 | 7.9 | 4.8 |
Year 10 and below | 15.8 | 12.5 |
Source: ABS Census 2016, Customised Report. Highest qualification completed by workers in this job (in any field of study). Qualifications needed by new workers might be different from the qualifications of workers already in the job.
Skills and Knowledge
Employers look for Secretaries who have good people skills, are reliable, trustworthy and responsible, with sound computer skills.
Skills
Skills can be improved through training or experience.
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59%
Reading comprehensionReading work related information.
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55%
WritingWriting things for co-workers or customers.
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54%
Active listeningListening to others, not interrupting, and asking good questions.
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48%
Critical thinkingThinking about the pros and cons of different ways to solve a problem.
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48%
SpeakingTalking to others.
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41%
Serving othersLooking for ways to help people.
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41%
Social perceptivenessUnderstanding why people react the way they do.
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39%
MonitoringKeeping track of how well work is progressing so you can make changes or improvements.
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39%
Time managementManaging your own and other peoples' time to get work done.
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39%
Active learningBeing able to use what you have learnt to solve problems now and again in the future.
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37%
Judgment and decision makingFiguring out the pros and cons of different options and choosing the best one.
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37%
Complex problem solvingNoticing a problem and figuring out the best way to solve it.
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36%
Coordination with othersBeing adaptable and coordinating work with other people.
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34%
MathematicsUsing maths to solve problems.
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32%
PersuasionTalking people into changing their minds or their behaviour.
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30%
Learning strategiesFiguring out the best way to teach or learn something new.
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30%
Systems analysisFiguring out how a system should work and how changes in conditions, operations, and the environment will affect it.
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29%
NegotiationBringing people together and trying to sort out their differences.
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21%
Management of personnel resourcesMotivating, developing, and directing people as they work, and choosing the best people for the job.
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21%
Quality control analysisDoing tests and checking products, services, or processes to make sure they are working properly.
Knowledge
These are important topics, subjects or knowledge areas.
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88%
ClericalWord processing, managing files and records, stenography and transcription, designing forms, and other office work.
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64%
English languageEnglish language including the meaning and spelling of words, rules of composition, and grammar.
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59%
Computers and electronicsCircuit boards, processors, chips, electronic equipment, and computer hardware and software, including applications and programming.
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57%
Law and governmentHow our laws and courts work. Government rules and regulations, and the political system.
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57%
Customer and personal serviceUnderstanding customer needs, providing good quality service, and measuring customer satisfaction.
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44%
Administration and managementBusiness principles involved in strategic planning, leadership, and coordinating people and resources.
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34%
MathematicsArithmetic, algebra, geometry, calculus, or statistics.
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22%
Economics and accountingEconomics and accounting, the financial markets, banking and checking and reporting of financial data.
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21%
Communications and mediaMedia production, communication, and dissemination. Includes written, spoken, and visual media.
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20%
Education and trainingCurriculum and training design, teaching and instruction for individuals and groups, and the measurement of training effects.
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19%
Personnel and human resourcesRecruiting and training people, managing pay and other entitlements (like sick leave), and negotiating pay and conditions.
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16%
PsychologyHuman behaviour; differences in ability, personality, and interests; learning and motivation; research methods; assessing and treating disorders.
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16%
TelecommunicationsTransmission, broadcasting, switching, control, and operation of telecommunications systems.
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15%
Public safety and securityUse of equipment, rules and ideas to protect people, data, property, and institutions.
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14%
TransportationMoving people or goods by air, rail, sea, or road.
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13%
GeographyDescribing land, sea, and air, including their physical characteristics, locations, how they work together, and the location of plant, animal, and human life.
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13%
Medicine and dentistryDiagnose and treat human injuries, diseases, and deformities, including preventive health-care measures.
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12%
Foreign languageForeign (non-English) language including the meaning and spelling of words, rules of composition and grammar, and pronunciation.
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11%
Sales and marketingShowing, promoting, and selling including marketing strategy, product demonstration, sales techniques, and sales control systems.
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9%
MechanicalMachines and tools, including their designs, uses, repair, and maintenance.
Abilities
Workers use these physical and mental abilities..
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66%
Near visionSee details that are up-close (within a few feet).
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55%
Oral comprehensionListen to and understand what people say.
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55%
Oral expressionCommunicate by speaking.
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55%
Written comprehensionRead and understand written information.
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54%
Speech recognitionIdentify and understand the speech of another person.
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54%
Written expressionWrite in a way that people can understand.
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48%
Deductive reasoningUse general rules to find answers or solve problems logically.
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45%
Sorting or orderingOrder or arrange things in a pattern or sequence (e.g., numbers, letters, words, pictures, mathematical operations).
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45%
Speech claritySpeak clearly so others can understand you.
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45%
CategorisingCome up with different ways of grouping things.
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43%
Problem spottingNotice when something is wrong or is likely to go wrong, even if you can't solve the problem.
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41%
Inductive reasoningUse lots of detailed information to come up with answers or make general rules.
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41%
BrainstormingCome up with a number of ideas about a topic, even if the ideas aren't very good.
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36%
Far visionSee details that are far away.
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34%
OriginalityCome up with unusual or clever ideas, or creative ways to solve a problem.
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34%
Perceptual speedUse your eyes to quickly compare groups of letters, numbers, pictures, or other things.
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32%
Selective attentionPay attention to something without being distracted.
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32%
Flexibility of closureSee a pattern (a figure, object, word, or sound) hidden in other distracting material.
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29%
Finger dexterityPut together small parts with your fingers.
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25%
MathematicsChoose the right maths method or formula to solve a problem.
Activities
These are kinds of activities workers regularly do in this job.
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78%
Planning and prioritising workDeciding on goals and putting together a detailed plan to get the work done.
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68%
Building good relationshipsBuilding good working relationships and keeping them over time.
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66%
Keeping your knowledge up-to-dateKeeping up-to-date with technology and new ideas.
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65%
Documenting or recording informationEntering, transcribing, recording, storing, or maintaining information in written or electronic/magnetic form.
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60%
Providing office supportDoing day-to-day office work such as filing and processing paperwork.
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60%
Collecting and organising informationCompiling, coding, categorizing, calculating, tabulating, auditing, or checking information or data.
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58%
Researching and investigatingLooking for, getting and understanding different kinds of information.
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58%
Communicating within a teamGiving information to co-workers by telephone, in writing, or in person.
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53%
Working with computersUsing computers to program, write software, set up functions, enter data, or process information.
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53%
Looking for changes over timeComparing objects, actions, or events. Looking for differences between them or changes over time.
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52%
Checking compliance with standardsDeciding whether events or processes comply with laws, regulations, or standards.
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52%
Communicating with the publicGiving information to the public, business or government by telephone, in writing, or in person.
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48%
Scheduling work and activitiesWorking out the timing of events, programs, and activities, as well as the work of others.
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48%
Making sense of information and ideasLooking at, working with, and understanding data or information.
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47%
Making decisions and solving problemsUsing information to work out the best solution and solve problems.
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43%
Monitoring people, processes and thingsChecking objects, actions, or events, and keeping an eye out for problems.
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42%
Thinking creativelyUsing your own ideas for developing, designing, or creating something new.
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39%
Working with the publicGreeting or serving customers, clients or guests, and public speaking or performing.
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39%
Coordinating the work of a teamGetting members of a group to work together to finish a task.
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37%
Helping and caring for othersProviding personal assistance, medical attention, or emotional support.
Interests and demands
Learn about the daily activities, and physical and social demands faced by workers. Explore the values and work styles that workers rate as most important.
Interests
Interests are the style or type of work we prefer to do. All interest areas are shown below.
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100%
AdministrativeFollowing set procedures and routines. Working with numbers and details more than with ideas, usually following rules.
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62%
EnterprisingStarting up and carrying out projects. Leading people and making many decisions. Sometimes require risk taking and often deal with business.
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33%
HelpingWorking with people. Helping or providing service to others.
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33%
PracticalPractical, hands-on work. Often with plants and animals, or materials like wood, tools, and machinery.
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29%
AnalyticalIdeas and thinking. Searching for facts and figuring out problems in your head.
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14%
CreativeWorking with forms, designs and patterns. Often need self-expression and can be done without following rules.
Values
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71%
RelationshipsServe and work with others. Workers usually get along well with each other, do things to help other people, and are rarely pressured to do things that go against their sense of right and wrong.
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71%
SupportSupportive management that stands behind employees. Workers are treated fairly by their company, they are supported by management, and have supervisors who train them well.
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48%
Working conditionsJob security and good working conditions. There is usually a steady flow of interesting work, and the pay and conditions are generally good.
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43%
AchievementResults oriented. Workers are able to use their strongest abilities, giving them a feeling of accomplishment.
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43%
IndependenceWork alone and make decisions. Workers are able to try out their own ideas, make decisions on their own, and work with little or no supervision.
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43%
RecognitionAdvancement and the potential to lead. Workers are recognised for the work that they do, they may give directions and instructions to others, and they are looked up to in their company and their community.
Demands
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100%
Electronic mailUse electronic mail.
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99%
TelephoneTalk on the telephone.
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98%
Indoors, heat controlledWork indoors with access to heating or cooling.
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95%
Letters and memosWrite letters and memos.
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94%
Face-to-face discussionsTalk with people face-to-face.
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92%
Contact with peopleHave contact with people by telephone, face-to-face, or any other way.
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89%
Spend time sittingSpend time sitting at work.
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89%
Being exact or accurateBe very exact or highly accurate.
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88%
Time pressureWork to strict deadlines.
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83%
Repeating same tasksRepeat the same tasks or activities (e.g., key entry) over and over, without stopping.
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81%
Unstructured workHave freedom to decide on tasks, priorities, and goals.
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75%
Contact with the publicWork with customers or the public.
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73%
Making repetitive motionsSpend time making repetitive motions.
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71%
TeamworkWork with people in a group or team.
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67%
Impact of decisionsMake decisions that have a large impact on other people.
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65%
Freedom to make decisionsHave freedom to make decision on your own.
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62%
Frequent decision makingFrequently make decisions that impact other people.
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60%
Using your hands to handle, control, or feelSpend time using your hands to handle, control, or feel objects, tools or controls.
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58%
Consequence of errorWork where mistakes have serious consequences.
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56%
Physically close to peopleWork physically close to other people.
O*NET is a trademark of the U.S. Department of Labor, Employment and Training Administration.
The skills and importance ratings on this page are derived from the US Department of Labor O*NET Database Version 21.2, 43-6012.00 - Legal Secretaries.
Links and downloads
Research and reports
The Skills Priority List provides a current labour market rating and a future demand rating for nearly 800 occupations nationally. Current labour market ratings are available for occupations at a state and territory level.
Downloads
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Occupation profiles data are available for download.
The Employment Projections are available for download.