Payroll Clerks

ANZSCO ID 5513

Overview

Snapshot

Employed
49,900
Future Growth
4.9%
Weekly Earnings
$1,453
Full-Time Share
66%
Female Share
86%
Average age
44

Summary

Payroll Clerks prepare payrolls and related records for employee salaries and statutory record-keeping purposes.

Also known as: Pay Clerk, or Payroll Officer.

Formal qualifications are not essential to work as a Payroll Clerk. Although some workers have a Vocational Education and Training (VET) qualification or university degree in accounting, human resource management or business and management.

Tasks

  • creating files for new employees to record payroll data

  • maintaining and updating files for existing employees to record information such as employee contact details, leave taken, overtime, promotions, transfers, tax deductions, health insurance payments and superannuation

  • preparing payroll data from time sheets and other payroll and personnel records

  • processing payment of wages and salaries

  • issuing and recording adjustments to employees' pay

  • interpreting industrial awards

  • providing information to employees and managers about payroll matters such as tax issues, benefits and deductions

  • finalising files and arrangements when employees retire, resign or transfer

  • may be in involved in maintaining superannuation and other deduction and contribution records

Characteristics

Job Type
Clerical And Administrative Workers
Skill Level
Lower skill
ANZSCO Occupation group
Unemployment Rate
Below average
Industries
Pathway(s)
  • University
  • Vocational Education and Training (VET)
  • Informal or on-the-job
Interests
  • Administrative
Physical Demand
  • Sedentary

Outlook

Employment Outlook

The NSC produces employment projections to show where likely future job opportunities may be. The latest data are for the five years from November 2021 to November 2026. Over this period, the number of workers:

  • is expected to grow moderately
  • is likely to reach 44,200 by 2026.
  • Source: National Skills Commission Employment Projections to 2026.

    Notes: The number employed includes people who work in this occupation as their main job. People who work in more than one job are counted against the occupation they work the most hours in.

    Employment projections figures are rounded to the nearest 100. Calculations based on these rounded figures may result in differences to the numbers that are displayed on this page. Employment projections data (including occupations) can be downloaded from the Employment Projections page.

Projected Change
4.9%
(or 2,100 jobs)
From
42,100
in 2021
To
44,200
in 2026

Number of Workers

Source: ABS Labour Force Survey, ABS seasonally adjusted data to November 2021 and National Skills Commission Employment Projections to 2026.
Year Employment
2011 38,600
2012 39,600
2013 35,400
2014 36,000
2015 38,200
2016 41,900
2017 42,900
2018 37,300
2019 40,000
2020 46,200
2021 42,100
2026 44,200

Source: ABS Labour Force Survey, ABS seasonally adjusted data to November 2021 and National Skills Commission Employment Projections to 2026.


Earnings and hours

Working arrangements

  • Around 66% of people employed as Payroll Clerks work full-time hours, in all their jobs combined. This is the same as the all jobs average.

    Full-time workers work an average of 41 hours per week in their main job. This is similar to the all jobs average (44 hours per week).

    Median full-time earnings are $1,453 per week, this is lower than the all jobs median ($1,593):

    • 3 in 4 workers earn more than $1,346
    • 1 in 4 earn more than $1,667

    Median hourly earnings are $39, this is similar to the all jobs median ($41 per hour).

    Sources: Full-time share and full-time hours: ABS, 2016 Census, customised report. Compared to the all jobs average. Full-time median earnings and median hourly earnings: ABS, Survey of Employee Earnings and Hours, May 2021. Compared to all jobs median.

Weekly Earnings (Before Tax)

Source: Based on ABS Survey of Employee Earnings and Hours, May 2021, Customised Report. Median weekly total cash earnings for full-time non-managerial employees paid at the adult rate. Earnings are before tax and include amounts salary sacrificed. Earnings can vary greatly depending on the skills and experience of the worker and the demands of the role. These figures should be used as a guide only, not to determine a wage rate.
Earnings Payroll Clerks All Jobs Average
Full-Time Earnings 1,453 1,593
Total Earnings 0 0

Source: Based on ABS Survey of Employee Earnings and Hours, May 2021, Customised Report. Median weekly total cash earnings for full-time non-managerial employees paid at the adult rate. Earnings are before tax and include amounts salary sacrificed. Earnings can vary greatly depending on the skills and experience of the worker and the demands of the role. These figures should be used as a guide only, not to determine a wage rate.


Industries

Main industries

1
Public Administration and Safety
16.8%
2
Manufacturing
13.6%
3
Construction
8.8%
4
Health Care and Social Assistance
8.3%
5
Other industries
52.1%

Regions

Employment across Australia

NSW

31.1% All occupations: 31.6%

VIC

25.6% All occupations: 25.6%

QLD

19.8% All occupations: 20.0%

SA

7.4% All occupations: 7.0%

WA

11.0% All occupations: 10.8%

TAS

2.1% All occupations: 2.0%

NT

1.1% All occupations: 1.0%

ACT

2.0% All occupations: 1.9%

Employment by State and Territory (% Share)

State Payroll Clerks All Jobs Average
NSW 31.1 31.6
VIC 25.6 25.6
QLD 19.8 20.0
SA 7.4 7.0
WA 11.0 10.8
TAS 2.1 2.0
NT 1.1 1.0
ACT 2.0 1.9



Worker profile

Age and gender

Age In Years
44
All Jobs Average is 40
Female Share
86%
All Jobs Average is 48%
  • The median age of Payroll Clerks is 44 years. This is higher than the all jobs average of 40 years.

    A large share of workers are aged 45 to 54 years.

    Females make up 86% of the workforce. This is 38 percentage points above the all jobs average of 48%.

    Source: Based on ABS Census 2016, Customised Report. Age profile and gender share compared to the all jobs average.

Age Profile (% Share)

Source: Based on ABS Census 2016, Customised Report. Age profile of workers in this job compared to the all jobs average.
Age Bracket Payroll Clerks All Jobs Average
15-19 0.5 5.0
20-24 3.8 9.3
25-34 21.2 22.9
35-44 25.7 22.0
45-54 27.7 21.6
55-59 10.8 9.0
60-64 6.8 6.0
65 and Over 3.5 4.2
Median Age 44 40

Source: Based on ABS Census 2016, Customised Report. Age profile of workers in this job compared to the all jobs average.


Employment Pathways

Education, training and experience

Formal qualifications are not essential to work as a Payroll Clerk. Although some workers have a Vocational Education and Training (VET) qualification or university degree in accounting, human resource management or business and management.

Visit

  • Course Seeker to search and compare higher education courses.
  • ComparED to compare undergraduate and postgraduate student experiences and outcomes.
  • My Skills to compare Vocational Education and Training (VET) courses, providers and student outcomes.
  • AAPathways website to explore Financial Services VET training pathways.

Highest Level of Education (% Share)

Source: ABS Census 2016, Customised Report. Highest qualification completed by workers in this job (in any field of study). Qualifications needed by new workers might be different from the qualifications of workers already in the job.
Type of Qualification Payroll Clerks All Jobs Average
Post Graduate/Graduate Diploma or Graduate Certificate 5.4 10.1
Bachelor degree 15.8 21.8
Advanced Diploma/Diploma 15.3 11.6
Certificate III/IV 15.4 21.1
Year 12 26.6 18.1
Year 11 7.6 4.8
Year 10 and below 13.8 12.5

Source: ABS Census 2016, Customised Report. Highest qualification completed by workers in this job (in any field of study). Qualifications needed by new workers might be different from the qualifications of workers already in the job.


Skills and Knowledge

Employers look for Payroll Clerks who have strong attention to detail, communicate clearly with others and have sound computer skills.

Skills

Skills can be improved through training or experience.

  • 54%

    Reading comprehension

    Reading work related information.

  • 48%

    Active listening

    Listening to others, not interrupting, and asking good questions.

  • 45%

    Speaking

    Talking to others.

  • 45%

    Critical thinking

    Thinking about the pros and cons of different ways to solve a problem.

  • 45%

    Writing

    Writing things for co-workers or customers.

  • 43%

    Judgment and decision making

    Figuring out the pros and cons of different options and choosing the best one.

  • 43%

    Mathematics

    Using maths to solve problems.

  • 43%

    Time management

    Managing your own and other peoples' time to get work done.

  • 41%

    Active learning

    Being able to use what you have learnt to solve problems now and again in the future.

  • 41%

    Complex problem solving

    Noticing a problem and figuring out the best way to solve it.

  • 41%

    Monitoring

    Keeping track of how well work is progressing so you can make changes or improvements.

  • 39%

    Social perceptiveness

    Understanding why people react the way they do.

  • 39%

    Serving others

    Looking for ways to help people.

  • 36%

    Instructing

    Teaching people how to do something.

  • 36%

    Learning strategies

    Figuring out the best way to teach or learn something new.

  • 34%

    Coordination with others

    Being adaptable and coordinating work with other people.

  • 30%

    Systems analysis

    Figuring out how a system should work and how changes in conditions, operations, and the environment will affect it.

  • 30%

    Management of personnel resources

    Motivating, developing, and directing people as they work, and choosing the best people for the job.

  • 29%

    Persuasion

    Talking people into changing their minds or their behaviour.

  • 27%

    Systems evaluation

    Measuring how well a system is working and how to improve it.


Knowledge

These are important topics, subjects or knowledge areas.

  • 77%

    Clerical

    Word processing, managing files and records, stenography and transcription, designing forms, and other office work.

  • 56%

    Customer and personal service

    Understanding customer needs, providing good quality service, and measuring customer satisfaction.

  • 55%

    English language

    English language including the meaning and spelling of words, rules of composition, and grammar.

  • 53%

    Mathematics

    Arithmetic, algebra, geometry, calculus, or statistics.

  • 50%

    Computers and electronics

    Circuit boards, processors, chips, electronic equipment, and computer hardware and software, including applications and programming.

  • 44%

    Personnel and human resources

    Recruiting and training people, managing pay and other entitlements (like sick leave), and negotiating pay and conditions.

  • 40%

    Economics and accounting

    Economics and accounting, the financial markets, banking and checking and reporting of financial data.

  • 37%

    Administration and management

    Business principles involved in strategic planning, leadership, and coordinating people and resources.

  • 33%

    Education and training

    Curriculum and training design, teaching and instruction for individuals and groups, and the measurement of training effects.

  • 31%

    Public safety and security

    Use of equipment, rules and ideas to protect people, data, property, and institutions.

  • 28%

    Law and government

    How our laws and courts work. Government rules and regulations, and the political system.

  • 26%

    Communications and media

    Media production, communication, and dissemination. Includes written, spoken, and visual media.

  • 25%

    Psychology

    Human behaviour; differences in ability, personality, and interests; learning and motivation; research methods; assessing and treating disorders.

  • 17%

    Production and processing

    Raw materials, production processes, quality control, costs, and ways of making and distributing goods.

  • 16%

    Sociology and anthropology

    Group behaviour and dynamics, societal trends and influences, human migrations, ethnicity, cultures and their history and origins.

  • 13%

    Transportation

    Moving people or goods by air, rail, sea, or road.

  • 12%

    Philosophy and theology

    Philosophical systems and religions, including their basic principles, values, ethics, ways of thinking, customs, practices, and impact on society.

  • 11%

    Telecommunications

    Transmission, broadcasting, switching, control, and operation of telecommunications systems.

  • 10%

    Sales and marketing

    Showing, promoting, and selling including marketing strategy, product demonstration, sales techniques, and sales control systems.

  • 6%

    Geography

    Describing land, sea, and air, including their physical characteristics, locations, how they work together, and the location of plant, animal, and human life.


Abilities

Workers use these physical and mental abilities..

  • 55%

    Oral comprehension

    Listen to and understand what people say.

  • 54%

    Written comprehension

    Read and understand written information.

  • 52%

    Near vision

    See details that are up-close (within a few feet).

  • 52%

    Oral expression

    Communicate by speaking.

  • 50%

    Written expression

    Write in a way that people can understand.

  • 46%

    Mathematics

    Choose the right maths method or formula to solve a problem.

  • 46%

    Working with numbers

    Add, subtract, multiply, or divide.

  • 43%

    Sorting or ordering

    Order or arrange things in a pattern or sequence (e.g., numbers, letters, words, pictures, mathematical operations).

  • 43%

    Speech recognition

    Identify and understand the speech of another person.

  • 43%

    Deductive reasoning

    Use general rules to find answers or solve problems logically.

  • 43%

    Inductive reasoning

    Use lots of detailed information to come up with answers or make general rules.

  • 41%

    Problem spotting

    Notice when something is wrong or is likely to go wrong, even if you can't solve the problem.

  • 41%

    Speech clarity

    Speak clearly so others can understand you.

  • 39%

    Categorising

    Come up with different ways of grouping things.

  • 39%

    Selective attention

    Pay attention to something without being distracted.

  • 36%

    Perceptual speed

    Use your eyes to quickly compare groups of letters, numbers, pictures, or other things.

  • 36%

    Flexibility of closure

    See a pattern (a figure, object, word, or sound) hidden in other distracting material.

  • 32%

    Far vision

    See details that are far away.

  • 32%

    Multitasking

    Do two or more things at the same time.

  • 25%

    Finger dexterity

    Put together small parts with your fingers.


Activities

These are kinds of activities workers regularly do in this job.

  • 71%

    Planning and prioritising work

    Deciding on goals and putting together a detailed plan to get the work done.

  • 71%

    Collecting and organising information

    Compiling, coding, categorizing, calculating, tabulating, auditing, or checking information or data.

  • 65%

    Building good relationships

    Building good working relationships and keeping them over time.

  • 65%

    Checking compliance with standards

    Deciding whether events or processes comply with laws, regulations, or standards.

  • 64%

    Providing office support

    Doing day-to-day office work such as filing and processing paperwork.

  • 62%

    Researching and investigating

    Looking for, getting and understanding different kinds of information.

  • 61%

    Keeping your knowledge up-to-date

    Keeping up-to-date with technology and new ideas.

  • 59%

    Communicating within a team

    Giving information to co-workers by telephone, in writing, or in person.

  • 59%

    Making sense of information and ideas

    Looking at, working with, and understanding data or information.

  • 58%

    Documenting or recording information

    Entering, transcribing, recording, storing, or maintaining information in written or electronic/magnetic form.

  • 56%

    Looking for changes over time

    Comparing objects, actions, or events. Looking for differences between them or changes over time.

  • 51%

    Making decisions and solving problems

    Using information to work out the best solution and solve problems.

  • 50%

    Monitoring people, processes and things

    Checking objects, actions, or events, and keeping an eye out for problems.

  • 45%

    Working with computers

    Using computers to program, write software, set up functions, enter data, or process information.

  • 45%

    Communicating with the public

    Giving information to the public, business or government by telephone, in writing, or in person.

  • 43%

    Negotiating and resolving conflicts

    Handling complaints and disagreements, and negotiating with people.

  • 43%

    Assessing and evaluating things

    Working out the value, importance, or quality of things, services or people.

  • 43%

    Explaining things to people

    Helping people to understand and use information.

  • 42%

    Thinking creatively

    Using your own ideas for developing, designing, or creating something new.

  • 38%

    Scheduling work and activities

    Working out the timing of events, programs, and activities, as well as the work of others.


Interests and demands

Learn about the daily activities, and physical and social demands faced by workers. Explore the values and work styles that workers rate as most important.

Interests

Interests are the style or type of work we prefer to do. All interest areas are shown below.

  • 100%

    Administrative

    Following set procedures and routines. Working with numbers and details more than with ideas, usually following rules.

  • 52%

    Enterprising

    Starting up and carrying out projects. Leading people and making many decisions. Sometimes require risk taking and often deal with business.

  • 29%

    Helping

    Working with people. Helping or providing service to others.

  • 24%

    Practical

    Practical, hands-on work. Often with plants and animals, or materials like wood, tools, and machinery.

  • 14%

    Analytical

    Ideas and thinking. Searching for facts and figuring out problems in your head.

  • 14%

    Creative

    Working with forms, designs and patterns. Often need self-expression and can be done without following rules.


Values

Work values are important to a person’s feeling of satisfaction. All six values are shown below.
  • 71%

    Relationships

    Serve and work with others. Workers usually get along well with each other, do things to help other people, and are rarely pressured to do things that go against their sense of right and wrong.

  • 62%

    Support

    Supportive management that stands behind employees. Workers are treated fairly by their company, they are supported by management, and have supervisors who train them well.

  • 48%

    Achievement

    Results oriented. Workers are able to use their strongest abilities, giving them a feeling of accomplishment.

  • 48%

    Independence

    Work alone and make decisions. Workers are able to try out their own ideas, make decisions on their own, and work with little or no supervision.

  • 48%

    Working conditions

    Job security and good working conditions. There is usually a steady flow of interesting work, and the pay and conditions are generally good.

  • 43%

    Recognition

    Advancement and the potential to lead. Workers are recognised for the work that they do, they may give directions and instructions to others, and they are looked up to in their company and their community.


Demands

The physical and social demands that workers face most often are shown below:
  • 99%

    Telephone

    Talk on the telephone.

  • 98%

    Repeating same tasks

    Repeat the same tasks or activities (e.g., key entry) over and over, without stopping.

  • 98%

    Electronic mail

    Use electronic mail.

  • 97%

    Being exact or accurate

    Be very exact or highly accurate.

  • 92%

    Face-to-face discussions

    Talk with people face-to-face.

  • 90%

    Unstructured work

    Have freedom to decide on tasks, priorities, and goals.

  • 86%

    Contact with people

    Have contact with people by telephone, face-to-face, or any other way.

  • 85%

    Spend time sitting

    Spend time sitting at work.

  • 84%

    Time pressure

    Work to strict deadlines.

  • 81%

    Indoors, heat controlled

    Work indoors with access to heating or cooling.

  • 78%

    Teamwork

    Work with people in a group or team.

  • 78%

    Frequent decision making

    Frequently make decisions that impact other people.

  • 78%

    Impact of decisions

    Make decisions that have a large impact on other people.

  • 77%

    Lead or coordinate a team

    Lead others to do work activities.

  • 76%

    Freedom to make decisions

    Have freedom to make decision on your own.

  • 74%

    Making repetitive motions

    Spend time making repetitive motions.

  • 68%

    Letters and memos

    Write letters and memos.

  • 65%

    Loud or uncomfortable sounds

    Be exposed to noises and sounds that are distracting or uncomfortable.

  • 64%

    Responsible for outcomes

    Take responsibility for the results of other people's work.

  • 64%

    Conflict situations

    Deal with conflict or disagreements.

Occupational Information Network
O*NET is a trademark of the U.S. Department of Labor, Employment and Training Administration.
The skills and importance ratings on this page are derived from the US Department of Labor O*NET Database Version 21.2, 43-3051.00 - Payroll and Timekeeping Clerks.


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